Baronial Letter for January 2021

Greetings once again, dear reader,

We have begun Officer Meetings once more after a bit of hiatus while many of our officers attended to mundane matters. We covered quite a bit of territory in discussing the future of the Barony and I’m very pleased to share with you the game plan we’ve developed as a team. Everyone very quickly came to a consensus on the plan and I’m looking forward to getting back to having fun with old friends and new. Currently, the latest word around the halls is that June 1st is the reopening date pending any changes in the circumstances around the country.

The plan is to roll out events between locally focused (Minor) and Kingdom-wide open (Major) events scaled to the resources available to the Barony. The goal is to host two Major events and several Minor ones as we are able. If we cannot secure resources meaning people to plan it at least 6 months out, then we will cancel it for that year and try again in the next. We will also seek to coordinate events and share resources as much as possible with other nearby groups to help ease ourselves back into some degree of normalcy.

It is expected that there will be clearer guidance provided the closer we get to June, but it is not pre-determined what will happen as of yet. There are many different factors to consider at several levels between us and the BOD.

Thank you to everyone who is standing by, helping out, and getting eager to get back together and enjoy the SCA as one big family.

YIS,

Bernardo dei Medici
13th Baron of the Citadel of the Southern Pass

Baronial Letter for December

Greetings to the mighty Populace of Citadel,

As we move forward into the new year we face new challenges and many see the change in annum as an opportunity to make a difference. I appeal to your sense of optimism and hope for the future as we navigate this adventure we call life.

The SCA is an organization of honor, chivalry, and virtuous ideals. We can become cynical or negative in our view of the world and others when faced with life’s obstacles. As students and examiners of history we can easily cite grave events that toppled empires and nations alike. Despite the ongoing events throughout the world today, I encourage you to focus locally on your friends and family to find the good in our collective lives. We don’t often know the details of events or the struggles of our neighbors or even those closest to us, but we can do better by being good communicators. I encourage you to openly communicate, break bread with your fellow humans, and share in the hospitality that spreads positivity to remind us of why we get involved in organizations like the SCA.

Recently several members of the Kingdom met to address the technological challenges we face not only due to COVID, but also as an ongoing matter as a direct result of STAGSCON. Better access to reporting, transparency in process and systems, and overall ways to make our lives easier were the main focus areas coupled with a showcasing of current and potential technologies available to us. While things may be quiet locally, we are preparing for a return to a rush of activity and events.

Speaking of which, on the 21st of January at 7PM on Google Meet we will be hosting our next Officer Meeting. The link to the meeting can found by clicking the previous highlighted text or by visiting https://meet.google.com/gme-bfrd-mtm. The great thing about Google Meet is that this URL will always be the same for all of our Officer Meetings unless we change it on the calendar. My goal for this meeting is to get us all back on track with the admin plan we developed last year and talk about how to transition back to in person events as we react to BOD and local government directives.

Thank you to those who have been staying in touch via email coronet@southernpass.org, phone/text, or making other arrangements. It has made this difficult time easier by maintaining human contact and reminding us all that, “this too shall pass.”

Yours In Service,

HE Bernardo dei Medici

13th Baron of the Citadel of the Southern Pass

Baronial Business Meetings

Greetings to one and all,

The Baronial Calendar has been updated to include using our Google for Nonprofits Google Meet services. After revisiting the service and noting some of the wonderful updates Google has made to Meet we have decided to implement it as our system of record for virtual business meetings. This URL will lead you to the meeting room for our business meetings. It looks like it will stay pretty consistent, so bookmark it, memorize, tattoo it on your arm or refer to our Baronial Calendar for the link.

https://meet.google.com/gme-bfrd-mtm

Not only can you find that link here, but we’ll begin plastering it all over our schedules and posts for you to reference.

We will meet on the 3rd Thursday of every month at 7 PM MST using Google Meet. We do this because the following Saturday is Populace. Populace always follows the Business Meetings so no need to worry about 3rd or 4th or whatever. It will always be the Saturday following the Business Meeting.

Stand by for more information regarding plans for Populace meetings. We’re reworking the entire communications flow along with the Kingdom assets to be in line with Corpora and reach the max amount of populace.

Baronial Letter for November 2020

Greetings to one and all in the Barony of the Citadel of the Southern Pass,

I hope all is well for you in these trying times knowing that many of us are facing challenges that are hindering our abilities to know happiness and joy as we once did. My prayers to you for mental health and well being while acknowledging that some of us are facing significant attacks upon our once stalwart walls of mind, body, and spirit.

I have taken some of my own steps towards ensuring mental well-being while taking advantage to the best of my abilities the fact that the BOD has placed us “on ice” as it were in terms of some of the things we are able to do as a group. I wanted to address these challenges a bit more and speak to the limitations placed on us by the BOD’s direction and even more so some of the self-imposed limitations the Seneschal and I agree upon 100% to ensure the safety and well-being of Their Royal Majesty’s populace in Citadel.

Firstly, I am not on Facebook. I know many of us think of Facebook as the platform for the SCA and I have had the opportunity to really understand how this has legged our organization in an effort to be open, accepting, and diverse. Even more now than ever our reliance upon Facebook as a venue for communications is hurting us; it is hurting our web presence, marketing, and sadly, relationships. Doxxing, hacking, political messaging, etc. are all temptations for those who take their passion for a topic too far. For my own safety completely unrelated to the SCA, I have had to disable my account and avoid use of the platform. I am still available always via Phone/Text (email me for my phone number!), Discord (Here), Email (coronet@southernpass.org), and good ole fashion mail (email me for my address!); in fact I’ve started writing back and forth with some long lost friends rebuilding those connections and it has been wonderful.

My time away from Facebook has taught me how to really communicate on a human level again and I encourage others to assess how they’re talking to one another and if your message is really being sent and received. Are you being heard the way you believe you are? You may be surprised. Is there anger in your messaging because circumstances are not in our collective favor right now? These are things to consider to ensure you’re acting in an honorable and chivalric manner according to the ideals of our organization.

For several months during the pandemic we hosted virtual meetings, gatherings, and even some A&S activities. These events were not well attended and did not do credit to those who had spent the time organizing them so I made the decision as a leader to wind them down and focus our energy on supporting other groups who had the capacity and were already rolling on collaborative efforts to host online classes and other events. The virtual world and generating the content necessary for completely virtual events (and doing it well to the high SCA standard we’ve come to expect) takes a lot. I felt it was best to take a step back, charge our event stewards’ batteries, and fall in under the BOD’s directions. Some folks pressured me to host an “unofficial” fighter practice and “unofficial” meetings. I can’t do anything unofficially while wearing the coronet. That is to say, that if my name is tied to something, it has the appearance of being official and in today’s world we are creatures driven by perception.

Part of the reason why some of our events were not well attended virtually in the beginning comes full circle to my virtual walkabout in life without Facebook; and I’ll fully admit I was part of the problem myself. We have become terrible at communicating. The SCA doesn’t have the advertising budget (Read: zero…) to compete with some of these other organizations that use paid SEO and ads to snag members and activity. We can SEO the crap out of our websites and social media platforms, but that is a significant effort that not a lot of people know how to do and those who do know how are generally getting paid reaaaaaally well to do it.

So what good are these lessons and epiphanies if we don’t do anything with them? Well, there’s the feel good portion of it, but ya’ll know I’m a being of action. To that end, the Seneschal and I have discussed how we’re going to address some of the perception of inactivity, because trust me, we’re both still here doing stuff and taking care of Baronial business to ensure this thing kicks into high gear when we come back up from this.

We’re going to hammer down on some of the information issues we’ve been facing. A lot of this is going to be how we share information and educating people on Corpora and what we really can’t flex on when it comes to business rules. You’ll see me writing more letters like this one to keep up with the latest news. It’s also part of our effort to refocus on the website to get folks ready for how business will operate once we’re fully back.

Stay safe you wonderful human beings! If you ever need anything, you can always reach out to me … just not on Facebook … for now. Phone, email, and carrier pigeon. I’d love to see someone pull that last one off.

YIS,
HE Bernardo dei Medici

Baronial Letter for March 2020

Citadel! My heart is full thanks to all of your great works and presence this past month. Estrella War was a wonderful time and we fielded six heavy fighters alongside our allies in Nahrun and White Mountain bringing a strong presence to the war effort. Every task we were given was met with fierce effort and energy that brought glory to Citadel. The populace of Citadel was well represented with our volunteers, performers in the Known World Choir, and competitors in various categories. It was a very enjoyable event. Our camp was full of laughter and enjoyment. I highly encourage everyone to make every effort to attend next year.

Coming up we have several local events, including May Day, being put on by Lady Rita. Details will be available soon so you can start preparing your participation in the numerous activities, tournaments, and competitions.

We are looking for event stewards to step up for St Edrik’s in 2020, and Twelfth Night in 2021.

Demo season is also upon us as we just completed the Big Red Comic Con at Del Rio High School. Thank you to all who showed up, including the choir who performed together with the high school’s choir. It was a wonderful performance. There will be plenty of opportunities to step up and help us recruit including El Paso Comic Con and Chapin High School’s Comic Con. Keep an eye on the Baronial Calendar for demo opportunities and other events.

Next up on the list of things to address includes tracking Baronial progress of devices and names. We’ll be working to integrate the Google Sheet we have into the website so you can see exactly where your device or name is with our local heralds and a link to the Kingdom page for tracking things beyond our reach.

Thank you all for what you do. You help make the Barony better every day!

Yours in Service,
HE Bernardo dei Medici

Baronial Letter for February 2020

Greetings,

January was a great month with 12th Night going very well and a series of War Practices all meant for preparing for Estrella War and other wars ahead. We have made great progress in several areas around the Barony to include greater exposure in the local community. As part of that we have had several requests for demos across the area. Coupling that with our new Deputy Chatelaine stepping up means we are ready to hit 2020 running and see growth in the Barony.

The big event on everyone’s mind is Estrella War taking place in Queen Creek, AZ starting on the 18th of February. Visit http://new.estrellawar.org/ for more information. After Estrella, we have the Outlands Spring Crown Tournament and Gulf Wars in mid-March.

There are several demos coming up, so stay tuned on our Baronial Calendar for opportunities to show off the SCA and include others in what we do. As a reminder, we are always looking for more chances to demonstrate all the aspects of the SCA, so please contact the Seneschal, Baron, or Chatelaine with ideas or actual requests for demos.

2019 was all about getting our administrative policies and systems in place including a revamp of the way we handle Heraldry submissions, event requests, and overall communication. In 2020 we have been focusing on marketing the group and increasing awareness with a goal of recruiting new members. So far we are making great progress and the demo requests have been pouring in at a pretty good rate. More information about our Friday Night Fights events will be coming out soon with that effort being a focus of ours following Estrella War.

As always, if you need anything in the Barony please reach out to any officers, contact the Facebook Page or use the Contact Us form on the website.

Yours in Service,

HE Bernardo dei Medici

Baronial Letter for January 2020

New Year! New Barony?

We’ve done some pretty cool things on top of the great events you’ve all put on this past year including automation of some of the more menial officer tasks, shored up our heraldry submission process, and put some of the good ideas into writing with our new Baronial Financial Policy and local Baronial Administrative Policy. We’re through Phases I and II that I’ve discussed in the past, so now it’s time to focus on growth and having fun! Thanks to all the hard work in 2019 our New Years Resolution doesn’t have to be about slimming down or getting in shape; we’ve already done that.

Over the coming year in 2020 we’ll be focusing on some legit demos including Friday Night Fights and creating an ongoing narrative for folks to participate in and follow along as we share the Citadel culture and what it means to be part of Citadel with the local community. Our new press contacts and partnerships will start to grow bringing additional coverage to our shenanigans.

Closed Out ’19 with St Stephens and Media Day

December was an amazing month with St Stephens and Media Day taking place on the 28th. KFOX and CBS provided coverage of our event and we were featured on both channels during the nightly news segment. We even got commitments from them to cover War Practice on the 19th of January. It was the perfect day to say ‘thank you’ to the Populace for the past year and I’m eternally grateful for all that you do to make this Barony better.

Earlier in December we attended al-Barran’s Midwinter which was a ton of fun and a recharging event full of good food and great company. It definitely recharged my batteries and as always our cousins in the Barony took great care of us from Citadel. Thank you to all who attended this wonderful event alongside me. We had a solid showing from the Citadel of the Southern Pass.

January Promises to Be No Less Exciting

We have some great things coming up in January that I’m looking forward to quite a bit. We’ll have Twelfth Night and War Practice as well as some sweet A&S Events.

  • 18 January – Twelfth Night – Masquerade Ball (so break out your masks!)
  • 19 January – War Practice at Memorial Park
  • 25 January – Privacy Wall Making – for our camp at Estrella (WAAARRRR!!!)

Fighter Practice is of course every Sunday at Album Park, except for when we have War Practice on the 19th. Wednesday Practices at Veterans Park will resume this month after the Holiday break. Stay tuned on our Facebook Group for more details and up to date info.

Officer Changes in January

I want to thank our outgoing officers, Johan and Monique for their contributions and welcome Caitriona and Ásdís as the new Rook and Deputy Chatelaine respectively. We’re very grateful to the past, current, and future efforts from all of our officers. Johan will be continuing as the Court Herald, so don’t worry, he’s not straying from the public service life.

I’m looking forward to what we have coming up in 2020. Of course we have Estrella in February, but we’re already working on St Edrik, and even next year’s Twelfth Night. If you’re interested in serving as Event Steward, please contact the Seneschal and let her know you would like to head up one of our events.

Citadel Twelfth Night Masquerade

Barony of the Citadel of the Southern pass

Twelfth Night will be an extravagant affair to welcome the new year! This event will honor Citadel’s Baron Bernardo di Medici with tournaments, feast, and a grand masquerade ball. The tournaments will include all Martial styles (including archery), and competitions for Best Ball garb, Best Mask, and Best table decoration. There will be a feast following evening court as well as the Masquerade Ball with dancing and singing.

Bethel Temple Assembly of God 6301 Alabama St, El Paso, Texas, 79904

Site Opens: Saturday January 18,2020 9:00am

Site Closes: Saturday January 18, 2020 10:00pm

Site Fees: Adult Event Registration (16+) $20.00

Adult Member Discount Event Registration (16+) $15.00

Youth (6-15) $5.00

Child (under 5) Free

Feast (pre-registration required): Adult $10.00

Make checks payable to “SCA Inc.-Barony of Citadel of the Southern Pass”

Site restrictions:This is a discreetly wet site. Pets must be restrained or on a leash at all times.

Directions: From I-10 E get off on Exit 6 (LP 375 Trans Mt Rd). At stop light turn onto Trans Mt Rd. Follow Trans Mt Rd to exit 21 (Kenworthy St, US 54). Follow ramp to the right and stay right. Turn right on US 54 and move to the left for the on ramp. Get on US 54 and follow until exit 24A (Fred Wilson Ave). Get on Fred Wilson ramp and at bottom of the rsmp turn right on Fred Wilson. Follow Fred Wilson for approximately 9/10 mile to Alabama St. Turn right on Alabama St. and go approx 6/10 mile to Hueco Vista Way. Turn Left and follow it in to the site on the right.

Event Autocrat: (T) (e) Julia Alexandria, email pheonixnest915@gmail.com

Photo by: Lacroix’s idea of an 18th century masquerade ball http://thedreamstress.com/2010/10/18th-century-masquerade-costumes/ 12/5/2019

Baronial Letter for December 2019

Thank you for checking out the Baronial Letter for this month. I’m very excited about what we’ve been doing and what we have coming up in the Barony. Thank you all for your hard work and contributions towards making us successful as a family and a team.

We have completely reworked the loaner gear and have brand new equipment where we’ve ensured the safety of future newcomers checking out Heavy Combat. We hosted Coronation, which was very well done, attended, and lauded as a great success. Coming up there are a lot of events around the Kingdom, but I’ll be focusing on al-Barran Midwinter in December and Caerthe Twelfth Night in January. If you’d like to join me, please let me know!

The A&S Council met and put out a few events on Facebook and the official Calendar to help us prepare for Citadel Twelfth Night and Estrella War. Thanks to Lord Albrecht for honchoing the A&S schedule as our A&S Minister. We’ve had some really beneficial workshops and there’s many more to come!

What We’ve Done – Fall Coronation

Fall Coronation was absolutely wonderful. The food was amazing and the event was well run with many comments about how Citadel is doing great things. I want to thank the entire staff and Event Steward, Domina Julia who worked very hard to put on such a great event. War Practice was also a huge success and we learned a lot from our Brothers and Sisters in the North. It was a great opportunity to fight together as a Southern unit and we’ve already begun addressing some of the feedback items we gathered.

Their Royal Majesties, King Bela and Queen Nerissa had many fine words for the populace, not the least of which was to remind all of us to submit Award Recommendations. In order to do so for the Kingdom, please log in using this link. Once you’re logged in, head on over to the Awards Recommendation page and submit your recommendations. They have asked to give them and their scribes at least 30 days of notice before an event at which Their Royal Majesties will be in attendance.

What We’re Doing – al-Barran Midwinter and St Stephens

There are two events coming up in December that are on my own radar including al-Barran’s Midwinter on the 14th with War Practice on the 15th. There is a group heading up, so if you want to attend and need a ride, please ask around. St Stephens, which is our local celebration and a thank you for all of the hard work is currently, tentatively scheduled for the 28th with the location being nailed down shortly. It is a light and fun revel focused around celebrating the populace and past Coronets of the Citadel, so it is being completely put together by me as a ‘thank you’ to you all. Details will be forthcoming as a lot hinges on the site getting back to me to lock in the location/date. You won’t have to bring anything but you and your garb. No fee will be charged for the event.

What We’re Planning – Twelfth Night and Estrella

Twelfth Night for Citadel is coming up on the 18th of January with War Practice on the 19th. Estrella War will be 14 to 18 February in Atenveldt (Arizona). There are quite a few folks indicating they will be attending War this year, so please join us.

Twelfth Night is being billed as a Masquerade Ball where there will be dancing and a buffet style feast. This is sure to be a fun event, so please consider attending and reveling with the populace.

A&S has been geared towards getting us ready for Estrella War, so if you follow the workshops, you will be more prepared for this and future camping events.

Long Range Planning – The Future

Along with the few things we have coming up in the near future, we have been planning the long range, or more distant future. In the immediate future, we have the Media Day coming up, which is currently, tentatively schedule for St Stephens. During the day we will conduct our press conference and demonstrations for the media and then at night we will revel! We will also have a follow up media opportunity at Twelfth Night during War Practice to get content and interviews out into the community.

Once we have the Media Day and the follow up completed we will work towards our Friday Night Fights events as a sort of Fighter League to help continue our exposure in the community. This way all of our demos will also come with media coverage to help extend our exposure as much as possible.

Rather than invent our own marketing department, we are looking to cooperate and work with local media outlets to push our message out to the community.

Donations Needed for Travel Fund Silent Auction

Hear ye! Hear ye! Calling all those across our great land who would generously put forward items for a silent auction in support of the travel funds for our great Kingdom and Barony. The silent auction will be held during Coronation on Saturday, November 9th.

All those who would donate, please contact me via email at deputyseneschal@southernpass.org or by phone at (253) 271-9634‬ so that your item(s) may be added to the auction. Please let me know by Friday, November 8th at 12pm MT.

The Barony and the Kingdom thank you for your generous support!

YIS,
Lady Caitriona Suthirlande